Pay what you owe, once, on time.
Supplier bills are recorded as they arrive, approved by whoever should approve them, then settled by a payment raised against the bill — so nothing is paid twice and nothing is forgotten until the supplier calls.
Free while you migrate. Your own suppliers and open bills. No credit card.
Supplier bills — what is due, and when.
The current way
Money leaves a service business quietly
Nobody notices a supplier paid twice, or a bill settled three weeks early, until the cash is not there when you need it.
Current way
Bills sit in an inbox or a drawer until someone chases.
Consequence
Payments go out late, and suppliers add penalties or tighten terms.
Bigger problem
You lose the credit terms that fund your working capital.
Current way
Payments are recorded only when the bank statement arrives.
Consequence
The same bill gets paid twice, and part payments are never tracked.
Bigger problem
Money leaves the business without ever appearing as a decision.
Current way
Nobody can say what the company owes this month.
Consequence
Spending is committed against cash that is already promised.
Bigger problem
A profitable business runs out of money anyway.
How it works with M‑Accounting instead
From bill to payment, in one thread
The expenditure cycle mirrors the revenue cycle: a bill is raised, approved, then settled — and each step posts itself.
Set up
Your suppliers, terms and approval limits
Suppliers with their payment terms, plus who may approve what and up to how much. For M‑Care Suite, service providers stay owned by the claims system and the books follow it.
Supplier terms
Approval limits
One source of truth
Result
Nothing is paid by someone who should not have approved it.
Eliminate
No more paying from memory
The bill is recorded once, and payments are raised against it — a settled bill cannot be paid again. Day‑to‑day expenses are captured from a phone with the receipt attached, against the right category and period.
Payment against bill
No duplicates
Expenses with receipts
Result
Double payments stop being possible.
Automate
What is due, when
A payment run built from the bills actually due, in due‑date order, ready to release through bank, card or mobile money.
Due‑date order
One payment run
All channels
Result
You pay on your terms instead of on whoever shouted.
Output
Creditors you can report on
Creditors ageing by supplier, commitments for the month ahead, and every payment traceable to the bill it settled.
Creditors ageing
Month‑ahead view
Full audit trail
Result
You know what the company owes before you commit cash.
Worried about supplier payments?
Nobody wants a surprise with suppliers. Here's how M‑Accounting brings your open bills across and keeps every payment traceable.
You might be thinking
“We have unpaid bills in the old system.”
What we do
Open bills come across with balances.
Upload what is outstanding so your creditors position is correct from your first day.
Migration of open items included.
You might be thinking
“Only the owner may release payments.”
What we do
Approval limits are yours to set.
Who may capture, who may approve and who may release are separate rights, set the way your organisation already works.
Roles and limits configured during setup.
You might be thinking
“Our process is unusual.”
What we do
The system is customised to match it.
Requisitions, purchase orders, multi‑level approval — we mirror how you actually operate, and add modules on request.
Customisation and extra modules on request.
Stop paying twice and paying late
Start free, load your suppliers and open bills, and run a real payment run before you pay anything.
Free while you migrate. Your own suppliers and open bills. No credit card.
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